It’s a well-known fact that clutter can make an office space seem hectic and disorganized. Business and commercial building owners looking for ways to clean out their offices can learn different ways to clean out their offices in this blog! We’ll discuss how to clear off desks, get rid of any papers or items they don’t need, organize their office supplies so they are easy to find and use, create a filing system for important documents such as receipts, contracts, or invoices and label all drawers with what should be stored in them. Once they have finished organizing the physical aspects of their office space from top to bottom – from the inside out – it will be much easier to keep everything organized going forward!
1. Clear off all desks
To efficiently clear off any desks, separate all of the items into different boxes. Then, think about whether or not the items are needed in the near future. If so, sort them into a box labeled “to be used later.”
If everything on the desks is necessary, separate the items by category and pile them up accordingly. For example, have one stack of paperclips while another has letter openers. Once every item has been placed in its own pile, begin arranging them on the shelves.
If there are items that are not needed – such as old mugs and pens, books, etc., then put these into a box labeled “to be thrown away.”
2. Get rid of any papers or items that are not needed
These can include documents from a previous project, old drafts of any resumes, etc. Also, if there is any stationery over this year that is unnecessary anymore – such as letterheads or business cards- then recycle them! They’ll come in handy when it’s time to create new ones for next year anyway.
If there are any items or papers that should have been thrown away and they were not, then put them in the recycling bin. Any old post-its should be thrown out as well.
3. Organize office supplies so they are easy to find and use
If there are a lot of different office supplies and tools, try to group them. Either by color or type! For example, all pens can be placed in one cup while another holds the paperclips and staples. Another way you can organize items is by color or size.
Having everything in one area makes it easier to find what is needed when working on a project. Furthermore, organization will keep the desks clear of clutter so that employees can focus better!
If there are different types of pens or paperclips mixed together – sort them out immediately by separating the items into their own piles.
4. Create a filing system for important documents, such as receipts, contracts, or invoices
Any receipts or documents that need to be kept for future reference should be filed away in a specific drawer. This way, everything can be found easily when the time comes! Use different filing categories like taxes, bills, medical records, etc. Just make sure that these are clearly labeled so they will not get mixed up with any other files.
All contracts and invoices should be kept in a designated folder that is placed on one of the shelves in your office space. Then, when it comes time to pay any bills, these documents will be together!
To make sure this system works well – dedicate some time every week to organize or file away old receipts.
5. Label all drawers with what should be stored in them to make it easier to find things when needed
To properly label your drawers, first decide if each drawer is for stationery and pens; essential documents such as receipts or invoices; other office supplies like stapler and scissors, etc.; miscellaneous items like old post-its.
If any types of information should not be stored inside the desk, then label the drawer accordingly. For example, if an employee doesn’t want to keep their personal items out in the open, put a sign on one of the drawers that reads “personal use only.” Just make sure all of the categories and labels are clear and easy to read!
6. Call a Junk Removal Company
Finished organizing your office space but are still left with a lot of unnecessary items? Then, it’s probably time for junk removal!
Call GI Junk Away today at 7608964473 to get rid of all that unwanted stuff. Then, visit their website at www.GIJunkAway.us to learn more!
